Knowledge base
Carrier verification knowledge base
Step-by-step guides on verifying carriers before you assign a load: process pages, official register checks, document lists, and vetting workflows for European road haulage.
This library is for freight forwarders, brokers, and verification teams who need repeatable carrier checks before pickup details go out. Pages are grouped by process, official register checks, and country-specific entry points.
Start with the verification process if you are building or refreshing a workflow. Open register guides when you need to understand what a KREPTD, ARR, or VIES line means in practice. Use country guides when the lane country changes.
Start here if…
You need a full workflow from first contact to approval
How to verify a carrier →You book Polish lanes often
How to verify a Polish carrier →You need the Polish licence register walkthrough
KREPTD: Polish transport licence →You need country licence registers beyond Poland
Transport licence verification →The rate email looks wrong
Fake carrier emails →You onboard a new subcontractor today
New carrier verification checklist →
Common risk signals before pickup
- Company register active but transport licence missing or suspended
- VAT name on the invoice does not match the register
- Email domain registered recently or unrelated to registry address
- Insurance policy on a different legal name than the booking entity
- Management or ownership change close to the first load date
Key pages
How to use this library
- Read one process page first, then drill into register guides for your lane countries.
- Cross-link to country pages when the carrier VAT country changes.
- Use checklists and fraud guides when ops needs a short, repeatable pass on booking day.
Verification process
How to verify a carrier before you book the load
How to verify a carrier before booking: step-by-step register, licence, VAT, insurance, and contact checks for freight forwarders and verification teams.
Read guide →Carrier documents checklist before the first load
Carrier documents checklist for freight: what to request from a new carrier, what to verify in official registers, and what to keep before the first load.
Read guide →Carrier vetting process for freight forwarders
Carrier vetting process for freight forwarders: intake, register checks, licence and VAT verification, insurance, approval workflow, and documentation before the first load.
Read guide →Manual vs automated carrier verification
Manual vs automated carrier verification for freight: what teams check by hand, what automation covers, time cost, consistency, and when to use each approach.
Read guide →Official register checks
Transport licence verification
Transport licence verification for freight carriers: what the national register check means, what to compare, risk signals, and limits of the check.
Read guide →EU Community licence for road transport: what to verify
EU Community licence for road transport: what the register check covers, why it matters before booking, comparisons, risk signals, and limits for freight teams.
Read guide →VIES carrier check before you pay the invoice
VIES carrier check for freight: validate EU VAT status, compare registered name to invoice data, risk signals, limits, and how Certica automates VIES.
Read guide →Company register carrier check before booking
Company register carrier check: verify transport company legal status, compare registry data to booking contacts, risk signals, and limits of the check.
Read guide →Vehicle insurance carrier check before loading
Vehicle insurance carrier check by plate: MTPL bureau lookups, what to compare before loading, risk signals, limits, and Certica automation for freight teams.
Read guide →Carrier liability insurance check: motor and cargo cover
Carrier liability insurance check: MTPL bureau versus cargo policy review, comparisons, risk signals, limits, and how Certica supports freight verification teams.
Read guide →KRS and CEIDG company check for Polish carriers
KRS and CEIDG company check for Polish carriers: legal status, what to compare to booking data, risk signals, limits, and Certica automation.
Read guide →UFG vehicle insurance check for Polish plates
UFG vehicle insurance check in Poland: OC active status by plate, vehicle classification, risk signals, limits, and how Certica queries UFG.
Read guide →ARR: Romanian transport licence check
ARR Romanian transport licence check by CUI: operator versus intermediary, licence validity, international goods count, vehicle copy when you have plates, and risk signals for freight teams.
Read guide →JISCD: Slovak transport licence check
JISCD Slovak transport licence check by IČO: national permits, community licences, vehicle bands, transport manager, and risk signals for freight teams.
Read guide →RPSD: Czech transport licence check
RPSD Czech transport licence check by IČO: concession status, cargo scope, heavy goods authorisation, eurolicences, and risk signals for freight teams.
Read guide →LTSA: Lithuanian transport licence check
LTSA Lithuanian transport licence check by company code: licence status, community licence, transport managers, plate copy match, and risk signals for freight teams.
Read guide →ATD: Latvian transport licence check
ATD Latvian transport licence check by registration number: national and community licences, validity dates, status, and risk signals for freight teams.
Read guide →RTA: Bulgarian transport licence check
RTA Bulgarian transport licence check by EIK: domestic and international goods licences, certified copies, sanctions signals, and risk review for freight teams.
Read guide →MTR: Estonian transport licence check
MTR Estonian transport licence check by registry code: transport and freight activity licences, validity, and risk signals for freight teams.
Read guide →Verify carrier by country
How to verify a Polish carrier before assigning a load
Verify a Polish carrier before pickup: KREPTD transport licence, KRS, CEIDG, VIES, UFG insurance and domain checks in one EU workflow for forwarders.
Read guide →How to verify a Romanian carrier before assigning a load
How to verify a Romanian carrier before assigning a load: company register, transport licence, VAT, insurance, and contact checks for freight forwarders.
Read guide →How to verify a Czech carrier before assigning a load
How to verify a Czech carrier before assigning a load: ARES company register, RPSD road transport licence, DIČ VAT check, and ČKP insurance with plates.
Read guide →How to verify a Slovak carrier before assigning a load
How to verify a Slovak carrier before assigning a load: company register, transport licence, VAT, insurance, and contact checks for freight forwarders.
Read guide →How to verify a Lithuanian carrier before assigning a load
How to verify a Lithuanian carrier before assigning a load: company register, transport licence, VAT, insurance, and contact checks for freight forwarders.
Read guide →How to verify a Latvian carrier before assigning a load
How to verify a Latvian carrier before assigning a load: company register, transport licence, VAT, insurance, and contact checks for freight forwarders.
Read guide →How to verify a Bulgarian carrier before assigning a load
How to verify a Bulgarian carrier before assigning a load: company register, transport licence, VAT, insurance, and contact checks for freight forwarders.
Read guide →How to verify an Estonian carrier before assigning a load
How to verify an Estonian carrier before assigning a load: company register, transport licence, VAT, insurance, and contact checks for freight forwarders.
Read guide →How to verify a French carrier before assigning a load
How to verify a French carrier before assigning a load: company register, transport licence, VAT, insurance, and contact checks for freight forwarders.
Read guide →Polish registry walkthroughs
How to verify a Polish limited company before booking a carrier
KRS is Poland's national court register of companies. Learn how to pull a carrier's full extract and check owners, board, insolvency and pending court cases before you book.
Read guide →How to verify a Polish sole trader before booking a carrier
CEIDG is Poland's register of sole traders, where most one-person carriers are listed. See how to read the printout: status, blocking dates, transport licence, prohibitions and insolvency.
Read guide →KREPTD: check Polish transport licence | Certica
KREPTD Polish transport licence check by NIP: domestic authorisation, community licence, status, vehicle count, managers, and what to review before you assign a load.
Read guide →