Official checks · 7 min read
Jakub Wujec
Last reviewed: 16 June 2026
EU Community licence for road transport: what to verify
EU Community licence transport verification confirms the operator holds an active Community licence for goods road transport in the national register. You read licence status, validity end date, and extract or vehicle counts. It is not the same as a domestic national permit. For cross-border lanes, an active Community line in KREPTD, ARR, or RPSD is the register proof you need on booking day.
Key checks before you assign the load
- Community licence covers international EU goods transport.
- Domestic national permit alone may not cover your lane.
- Read validity end date and revocation fields in the register.
- Extract count can flag a one-truck operator posing as a fleet.
- Match licence holder to the company on the invoice.
- Re-check on every new booking, not from last month’s PDF.
How to check an EU Community licence step by step
The community licence line lives inside the same national register as the domestic transport licence, so start there.
Step 1: open the national transport register
Open the register for the carrier country: KREPTD in Poland, ARR in Romania, JISCD in Slovakia, RPSD in Czechia, and similar registers elsewhere. Search by the local company identifier, such as NIP, CUI, or IČO.
Step 2: find the community licence line, not the domestic one
Most registers list national permits and EU community licences as separate rows. Read the community licence row specifically. A domestic permit alone does not tell you anything about international rights.
Step 3: read validity, licence number, and extract or vehicle count
Check the validity end date against your scheduled haul dates, note the licence number for cross-checking against carrier paperwork, and read the extract or vehicle count where the register publishes it.
A very low extract count next to a large promised fleet is worth a direct question before you commit cargo details.
Step 4: match the operator name to the company register
Compare the licence holder name to the entity in KRS, CEIDG, ANAF, or the equivalent company register, and to the name on the invoice. A licence on a different legal entity than the one you are contracting with is a mismatch worth resolving first.
Step 5: save the result with the date
Save a screenshot or print of the community licence row with the date you checked it, since a scanned PDF from the carrier can be old or belong to a different lane.
What the check means
The EU Community licence for road transport is the standard EU authorisation for international carriage of goods. National registers publish whether the operator holds a Community goods licence, its number, status, validity period, and often the count of licence extracts or authorised vehicles.
National registers publish whether the operator holds a Community goods licence, its status, validity period, and often vehicle or extract counts. Field layout differs by country; read the official extract on booking day.
Why this check matters
- Booking a domestic-only operator for an international lane is a compliance and fraud risk.
- Community licence loss can happen while the company register still shows active.
- Extract count below your expected fleet size needs human review.
- Forwarders need register proof before release of pickup and cargo value.
What data can be compared
| Register field | Compare with | Risk signal |
|---|---|---|
| Community licence status | Pickup date | Not active, revoked, or suspended |
| Valid to date | Scheduled haul dates | Expires before load moves |
| Licence number | Carrier paperwork | Number not found in register |
| Extract or vehicle count | Trucks promised on the booking | Zero extracts or very low count on a large-lane story |
| Operator name | KRS, CEIDG, invoice | Licence on a different legal entity |
Limits of the check
- Community licence proves operator-level rights, not that this plate is on the permit today.
- Light goods below 3.5 t may use different extract types; read KREPTD scope lines carefully.
- Register gaps during maintenance mean retry, not approval on email alone.
- Community licence does not replace VAT, insurance, or company register checks.
- Registers differ by country. Retry on booking day if a portal is temporarily unavailable.
Red flags and common mistakes
No Community licence in the register
On an international lane, may indicate the operator is not authorised for EU goods transport.
Active domestic permit only
National authorization without Community licence requires review for cross-border bookings.
Zero active licence extracts
Valid Community licence with zero extracts needs human review before an international lane.
Validity ends before pickup
Schedule risk. Ask for renewal proof or choose another carrier before cargo details go out.
When you do not want to repeat Community licence checks per booking
Certica reads Community licence data from KREPTD, ARR, RPSD, and other national transport registers where available.
- Licence status checked alongside company and VAT data in one submission.
- Official register extracts attached to the verification report when available.
Certica
Don't want to do this on every booking?
Certica pulls data from the same registers, checks it, and shows a clear result: what is OK, and what needs clarifying before loading.
Official sources
FAQ
Is EU Community licence the same as a transport licence?
Community licence is one type of transport authorisation for international goods haulage. Operators may also hold domestic national permits. Read both lines in the register.
Where do I verify a Polish Community licence?
KREPTD at KREPTD (GITD) by NIP. See the KREPTD Polish transport licence walkthrough for register guidance.
What if the carrier sends a Community licence scan?
Match the licence number and dates to KREPTD or ARR on booking day. Scans can be old or belong to another company.
How do I distinguish domestic and Community licences?
Read both lines in KREPTD for Polish carriers: domestic authorisation and Community licence are separate fields. Match the active scope to your lane before you release cargo details.