Official checks · 8 min read
Jakub Wujec
Transport licence verification
Transport licence verification confirms the haulier has a current national or EU road transport authorisation in the official register for that country. You compare register name and status to the booking contact and lane. A valid company register alone does not prove haulage rights. Pull the licence register on booking day, not from an emailed PDF.
Key checks before you assign the load
- Check the national transport register, not only a licence scan.
- Read status, scope, and validity dates in the source.
- Match operator name to KRS, CEIDG, ANAF, or ARES.
- Community licence matters for cross-border lanes.
- Suspended or expired status is a hard pause signal.
- File the register printout with a date stamp.
What the check means
Transport licence verification means reading the government road transport register for the carrier country. The register shows whether the operator holds a national goods permit or EU Community licence, the status, vehicle counts, and transport managers where the source publishes them.
Certica-supported countries use different registers: KREPTD in Poland, ARR in Romania, RPSD and RŽP in Czechia, LTSA in Lithuania, ATD in Latvia, RTA in Bulgaria, JISCD in Slovakia, MTR in Estonia, and others listed in Documentation.
Why this check matters
Company existence alone is not carrier verification. A company can exist and still need deeper checks before you assign a load.
- A dissolved company cannot haul, but an active company without a licence cannot either.
- Domestic-only scope does not cover your international lane.
- Fake carrier cases often show a clean KRS line and a missing KREPTD or ARR entry.
- Licence suspension can hit between bookings if you reuse last month’s file.
- Your load file should show licence status on the day you approved the carrier.
What data can be compared
| What to compare | Compare with | Mismatch risk signal |
|---|---|---|
| Operator legal name | Invoice, company register, booking email | Different entity on the contract |
| Licence type and scope | Your lane, goods type, vehicle weight | Domestic only on an EU lane |
| Status and validity dates | Pickup date | Expired, suspended, or revoked |
| Fleet size in the register | Fleet story from the carrier | Register data does not match the promised fleet |
| Named transport manager | Contact person on the booking | No responsible person where the register requires one |
Limits of the check
- Registers show operator rights, not whether this specific truck is on the permit today.
- Plate-based vehicle copy checks are separate sources in Romania and other countries.
- Register downtime means retry, not approval on email alone.
- A valid licence does not prove cargo insurance or VAT alignment.
- Some small operators hold national permits that do not appear in every public UI field.
Red flags and common mistakes
No entry in the national transport register
May indicate the operator is not a licensed road haulier. Common fake-carrier pattern when the company register is still active.
Community licence missing on a cross-border lane
Requires review. National permit alone may not cover international goods transport.
Licence status not active
Revoked, expired, or suspended dates in the register are a hard pause before cargo details go out.
Operator name differs from company register
Could be a group structure, but needs explanation before you contract with the booking party.
How Certica automates transport licence verification
Certica automatically collects and analyses carrier verification data, detects risk signals, and supports your decision before a load is assigned.
Certica pulls the national transport register for supported countries in the same pass as company and VAT data.
- Supported countries include PL, RO, SK, LT, LV, BG, CZ, EE, FR.
- Licence status checked alongside company and VAT data.
- Official register extracts attached when your process needs a file.
Official sources
FAQ
Is a transport licence PDF enough for verification?
No. Verify status in KREPTD, ARR, or the local register on booking day. Scanned PDFs can be outdated or from another operator.
What is the difference between national permit and Community licence?
National permits cover domestic haulage. EU Community licence for road transport covers international goods transport within the EU. Read which line is active in the register.
Which register do I use for a Polish carrier?
KREPTD (GITD). See the KREPTD Polish transport licence walkthrough for domestic versus international scope.
Which registers cover other countries?
ARR in Romania, JISCD in Slovakia, RPSD in Czechia, LTSA in Lithuania, ATD in Latvia, RTA in Bulgaria, and MTR in Estonia. Each has a dedicated Certica licence guide under Knowledge.
Does Certica check transport licences automatically?
Yes for supported countries. Licence sources run in parallel with company register and VIES when you submit VAT ID and country.
Related pages
Knowledge base
Product pages
Checklists
Certica
Run the same checks automatically
Certica collects registry, VAT, licence, insurance, and domain data in one run, applies risk rules, and saves a PDF audit trail before you assign the load.
No card required. Results usually return in seconds to a few minutes, depending on registry availability.