Use case · Central and Eastern Europe
Jakub Wujec
Verify Eastern European carriers before you assign a load
To verify Eastern European carriers you need the right national registers, not just VIES: KRS and KREPTD in Poland, ANAF and ARR in Romania, ORSR and JISCD in Slovakia, and parallel sources in Bulgaria, Czechia, Estonia, Latvia, and Lithuania. Certica maps each country code to its production sources, checks company, licence, VAT, insurance, and contact data together, and flags risk signals before pickup. CEE carrier verification at scale means one workflow across borders. The PDF is evidence, not the main value.
Key checks before you assign the load
- Match checks to the carrier country code, not your office location.
- Company register: KRS, CEIDG, ANAF, ARES, ORSR, or local equivalent.
- Transport licence: KREPTD, ARR, JISCD, LTSA, RTA, or country register.
- VAT via VIES plus local lists where Certica fetches them.
- Insurance via UFG, AIDA, ČKP, or plate bureau when you have registration numbers.
- Email and domain compared with register address on booking day.
Who this page is for
Forwarders, brokers, and shippers in Western Europe who regularly assign loads to carriers registered in Poland, Romania, Slovakia, and neighbouring CEE markets.
You know the lanes. You may not know every register URL by heart. This page is for teams who need verify Polish Romanian carriers today and Czech or Baltic carriers tomorrow without rebuilding the process each time.
The operational problem
CEE carrier verification fails when someone applies a Polish habit to a Romanian NIP or checks VIES alone and calls it done.
Each country uses different portals, languages, and plate-dependent insurance bureaus. Manual work does not scale when half your subcontractor base sits east of Berlin.
Certica automatically collects and analyses carrier verification data, detects risk signals, and supports your decision before a load is assigned.
What needs to be checked
VIES and Domain run on every supported country. National registers differ. Use this table before you verify Eastern European carriers on a new lane.
| Country | Sources in production |
|---|---|
| Poland | KRS, CEIDG, REGON, RAR, KREPTD, UFG (plate), VIES, VAT whitelist, Domain |
| Romania | ANAF, ANAF financial statements, BPI insolvency bulletin, ARR operator, ARR vehicle (plate), AIDA RCA (plate), VIES, Domain |
| Slovakia | ORSR, ZRSR, JISCD, SKP (plate), VIES, Domain |
| Lithuania | JAR (financial trends, SODRA), LTSA, CAB (plate), VIES, Domain |
| Czechia | ARES, RPSD, RŽP, ČKP (plate), VIES, Domain |
| Estonia | JAR, EMTA, MTR, LKF (plate), VIES, Domain |
| Latvia | UR, VID, ATD, LTAB (plate), VIES, Domain |
| Bulgaria | TheCompanyBook, RTA, Guarantee Fund (plate), VIES, Domain |
| France | SIRENE, Infotrans, BODACC, SIV (plate), VIES, Domain |
Where manual processes fail
Cross-border desks often verify the wrong country or stop at VAT.
- Opening KRS for a Romanian CUI because the forwarder is Polish.
- Skipping plate-based insurance when ARR vehicle data was already available.
- Trusting an English PDF summary instead of ANAF or ARES live status.
- Assuming all CEE countries share one transport licence portal.
- No re-check when the carrier switches from PL to RO entity mid-relationship.
Example workflow
Typical CEE mix: Polish carrier outbound, Romanian carrier on return leg. Same Certica flow; country code selects registers.
- Enter PL NIP, email, and plates for the outbound subcontractor.
- Review KRS, KREPTD, UFG, VIES, VAT whitelist, and Domain results.
- Enter RO CUI, email, and plates for the return carrier.
- Review ANAF, ARR, AIDA, VIES, and Domain results.
- Clear both or stop one leg before any pickup address is shared.
Red flags and common mistakes
Wrong country register
VIES checked but national company register never opened for the carrier country code. Common CEE carrier verification mistake.
Licence valid, company inactive
KREPTD or ARR looks fine but KRS or ANAF shows liquidation. Hard stop until cleared.
Insurance checked without plates in PL or RO
UFG and AIDA often need registration numbers. Do not skip bureau checks when plates are already on file.
Western invoice entity, Eastern operator
Contract party in DE or NL but licence and insurance on a CEE NIP you never verified. Match all three.
Freemail despite established CEE fleet
Large vehicle count in register but contact from a new domain. Compare WHOIS with company founding date.
Single VIES pass for "CEE cleared"
VAT active does not prove haulage rights. Transport licence and company status still required.
How Certica helps with CEE carriers
Country code drives the register bundle. Verify Polish Romanian carriers and Baltic or Bulgarian carriers in the same product flow without maintaining your own link library.
Plate-triggered sources run when you provide registration numbers. Verification results tell you what needs review before Western ops sends pickup details eastbound.
- Production coverage: PL, RO, SK, LT, BG, CZ, EE, LV.
- Parallel fetch instead of sequential portal hopping.
- Country pages for Poland and Romania with register-specific detail.
- PDF audit trail when a shipper asks what you checked on a CEE subcontractor.
Official sources
- EU VIES VAT validation (European Commission)
- Polish National Court Register (KRS)
- Polish CEIDG sole trader register
- Polish KREPTD transport register (GITD)
- Polish court filings register (RAR)
- Romanian ANAF VAT payer register
- Romanian ONRC insolvency bulletin (BPI)
- Romanian road transport licences (ARR)
- Romanian RCA insurance database (AIDA)
- Czech ARES business register
- Bulgarian Road Transport Agency (RTA)
- Latvian open government data portal
FAQ
Which Eastern European countries does Certica cover?
Today we cover Poland, Romania, Slovakia, Lithuania, Bulgaria, Czechia, Estonia, Latvia, and France. Each country has different registers. See Documentation for the current list per country.
Is Poland or Romania harder to verify manually?
Both need multiple portals. Poland adds UFG with plates and VAT whitelist. Romania adds ARR vehicle data and AIDA RCA. Certica runs the mapped set per country automatically.
Do we verify the forwarder country or the carrier country?
Always the carrier VAT country code. Your office in Germany still checks Polish registers for a PL haulier.
What does CEE carrier verification not cover?
Certica does not replace on-site fleet audits, driver licence checks, or payment performance history. It covers register-based company, licence, VAT, insurance, and domain signals.
Can we verify carriers outside CEE?
Certica covers Central and Eastern European registers in production today. Western markets outside the enabled country list are not available yet. See Documentation for current coverage.
Related pages
Certica
Run the same checks automatically
Certica collects registry, VAT, licence, insurance, and domain data in one run, applies risk rules, and saves a PDF audit trail before you assign the load.
No card required. Results usually return in seconds to a few minutes, depending on registry availability.