Proof when someone asks later
Jakub Wujec
Carrier verification report and audit trail
After a Certica run you can download a carrier verification report: verification outcome, risk signals, and registry extracts we pulled. It is your carrier audit trail and verification documentation for insurers or compliance. The check itself happens before you assign the load; the carrier compliance report is the receipt.
Key checks before you assign the load
- Overall verification outcome.
- Risk signals that need review.
- Registry PDFs attached where we fetched them.
- KRS, CEIDG, KREPTD, UFG, VIES, ANAF, ARR, and country equivalents.
- Timestamp on the run.
- From the app or via API link.
What is inside the verification report
Built for the moment when an insurer or your own compliance team wants evidence, not a verbal "we checked them".
- Who you checked: VAT ID, country, email, plates, date and time.
- Overall verification outcome.
- Summary of risk signals and supporting detail.
- Sections with source files: KRS board and bankruptcy, RAR cases, KREPTD licence lines, UFG insurance, VIES printout, VAT whitelist accounts, Romanian ANAF financial statements and BPI insolvency bulletin, Lithuanian JAR financial and SODRA depth, and other country equivalents when applicable.
Checks that feed the report
Each check area Certica runs on the carrier shows up in the report and in the attached registry extracts when we fetched them.
- Company still active in the business register?
- Recent change of owner or board where the register shows it?
- Transport licence valid for the route you want to book?
- VAT active in VIES and local lists where we fetch them?
- Vehicle insurance active, and is the vehicle actually a truck?
- Email and domain line up with registry data?
Risk signals documented on paper
Certica automatically collects and analyses carrier verification data, detects risk signals, and supports your decision before a load is assigned.
Risk signals are documented in the file with supporting extracts. A reviewer can open the KRS extract in the same document instead of logging into ms.gov.pl again.
Countries in the source pack
Today we cover Poland, Romania, Slovakia, Lithuania, Bulgaria, Czechia, Estonia, Latvia, and France. Each country has different registers. See Documentation for the current list per country.
How the report is generated
- Enter VAT ID, country, email, and vehicle plates if you have them.
- Certica pulls the supported registers for that country in parallel.
- Certica evaluates company, licence, VAT, insurance, and contact data in one pass.
- You see risk signals and a clear verification outcome before pickup.
- Download the PDF when you need a file for approval or insurers.
Why save verification documentation before the truck moves
Claims and disputes arrive late. You want proof you looked at ANAF, ARR, and AIDA on booking day, not a forwarded licence scan the carrier sent.
The carrier audit trail ties your yes or no to what the registers said that morning.
Red flags and common mistakes
Approved but never saved the PDF
Download or store the API link when you still have it. Signed URLs expire.
Ignored warnings on the report
Warnings are not green light. Read them before you release cargo details.
Recycling last year report
Companies change, licences lapse, insurance drops. Run fresh before a new lane.
Thinking the PDF is the whole tool
The value is the automated register read before booking. The PDF is the receipt.
One carrier compliance report for the carrier folder
Same run that you see on screen becomes the PDF. No retyping.
Attach it to the carrier record. Forward to insurer. Done.
- Generated automatically after verification.
- Includes extracts from gov sources we queried.
- API users: save the file before the signed link dies.
Official sources
- EU VIES VAT validation (European Commission)
- Polish National Court Register (KRS)
- Polish CEIDG sole trader register
- Polish KREPTD transport register (GITD)
- Polish court filings register (RAR)
- Romanian ANAF VAT payer register
- Romanian ONRC insolvency bulletin (BPI)
- Romanian road transport licences (ARR)
- Romanian RCA insurance database (AIDA)
- Czech ARES business register
- Bulgarian Road Transport Agency (RTA)
- Latvian open government data portal
FAQ
Is Certica just reports?
No. We fetch registers, highlight risk signals, and help you decide before the load. The carrier verification report is the paper trail on top.
Who uses the carrier audit trail?
Forwarders, brokers, internal verification, compliance, sometimes insurers after an incident.
What goes into a typical Polish verification documentation pack?
Depends on entity type: KRS or CEIDG extract, RAR if relevant, KREPTD licence page, UFG when you gave plates, VIES, VAT whitelist bank list.
Can we get reports through the API?
Yes. Response includes PDF links. Documentation says to download and store them yourself before expiry.
Related pages
Certica
Run the same checks automatically
Certica collects registry, VAT, licence, insurance, and domain data in one run, applies risk rules, and saves a PDF audit trail before you assign the load.
No card required. Results usually return in seconds to a few minutes, depending on registry availability.