One request, all registers
Jakub Wujec
Automated carrier verification for freight operations
Manual check: log into KRS, then KREPTD, then VIES, then UFG, then wonder if you forgot CEIDG. Automated carrier checks: one form, all supported registers for that country at once, results usually return in seconds to a few minutes, depending on registry availability. Carrier verification automation works the same in the web app or when your TMS calls the API.
Key checks before you assign the load
- No hopping between gov websites for every new carrier.
- Registers fetched in parallel for the carrier country.
- Web app or API behind your TMS.
- Structured risk signals in one report.
- PDF with extracts when you need a file.
- Try 20 carriers free, no card.
What automated carrier verification covers
Everything you would open by hand for that country. For Poland: KRS, CEIDG, REGON, RAR, KREPTD, UFG with plates, VIES, VAT whitelist, Domain. Every other country also gets VIES and Domain plus its national set from the table on our carrier verification software page.
- Company still active in the business register?
- Recent change of owner or board where the register shows it?
- Transport licence valid for the route you want to book?
- VAT active in VIES and local lists where we fetch them?
- Vehicle insurance active, and is the vehicle actually a truck?
- Email and domain line up with registry data?
Risk signals after automation
Certica automatically collects and analyses carrier verification data, detects risk signals, and supports your decision before a load is assigned.
Automation does not mean auto-approve. Certica highlights inactive companies, licence gaps, VAT gaps, missing insurance, and suspicious domains. Your people handle the edge cases.
Countries with live automation
Today we cover Poland, Romania, Slovakia, Lithuania, Bulgaria, Czechia, Estonia, Latvia, and France. Each country has different registers. See Documentation for the current list per country.
How carrier verification automation runs
- Enter VAT ID, country, email, and vehicle plates if you have them.
- Certica pulls the supported registers for that country in parallel.
- Certica evaluates company, licence, VAT, insurance, and contact data in one pass.
- You see risk signals and a clear verification outcome before pickup.
- Download the PDF when you need a file for approval or insurers.
Why manual checks fail at scale
One urgent load on Friday evening? Fine, a senior dispatcher can do KRS by memory. Fifty new carriers a month across PL, RO, and CZ? Someone will skip UFG, someone will trust a scan, someone on night shift will not know JISCD exists.
Automated carrier checks keep the same checklist and leave a trace in history when audit asks what you knew on booking day.
TMS and API integration
Documentation covers wiring Certica into your transport system. Carrier data in, verification result and PDF link out. No one has to leave the TMS to check ANAF.
Red flags and common mistakes
Urgent load, no check
Classic failure mode. Automate before you send address and reference number.
PDF from carrier treated as gospel
Licence scan can be old or edited. Registers show today status.
Every dispatcher checks different things
Without automation, quality depends on who is on shift. Certica runs the same source set every time.
Register clean, email rotten
KRS looks fine but the domain was registered Tuesday. Automation includes domain in the same run.
What your team gets back from automated checks
Less time on repetitive portal work. More time on loads that actually need a phone call.
Repeat carrier next month? Pull the last run from history instead of starting from zero.
- Results usually return in seconds to a few minutes, depending on registry availability
- Browser UI or API.
- Official PDFs from the sources we hit.
Official sources
- EU VIES VAT validation (European Commission)
- Polish National Court Register (KRS)
- Polish CEIDG sole trader register
- Polish KREPTD transport register (GITD)
- Polish court filings register (RAR)
- Romanian ANAF VAT payer register
- Romanian ONRC insolvency bulletin (BPI)
- Romanian road transport licences (ARR)
- Romanian RCA insurance database (AIDA)
- Czech ARES business register
- Bulgarian Road Transport Agency (RTA)
- Latvian open government data portal
FAQ
How long do automated carrier checks take?
Results usually return in seconds to a few minutes, depending on registry availability. Manual portal hopping is often 20 to 40 minutes if you do it properly.
Do I still ask the carrier for documents?
Yes. Registers tell you what is official today. You may still want their insurance PDF and signed terms in your process.
Can the TMS trigger carrier verification automation?
Yes. See /dokumentacja/api. Your system sends the input, Certica returns the automated result.
Which Polish registers are automated?
KRS, CEIDG, REGON, RAR, KREPTD, UFG with plates, VIES, VAT whitelist, and Domain, as wired in production for PL.
Related pages
Certica
Run the same checks automatically
Certica collects registry, VAT, licence, insurance, and domain data in one run, applies risk rules, and saves a PDF audit trail before you assign the load.
No card required. Results usually return in seconds to a few minutes, depending on registry availability.