Risk signals from official data
Jakub Wujec
Carrier risk assessment before the first load
This carrier risk assessment tool reads official registers and insurance sources and returns carrier risk signals in a structured report. One flag does not mean scam. It means look here before pickup. Certica supports your decision; it does not replace your verifier.
Key checks before you assign the load
- Clear verification outcome for each check area.
- Company active or not in the business register.
- Ownership or board changes where the source shows them.
- Transport licence status in the national register.
- VAT in VIES and local lists.
- Vehicle insurance and whether the vehicle is commercial.
- Email domain age and match against registry data.
What the risk assessment is based on
Company existence alone is not carrier verification. A company can exist and still need deeper checks before you assign a load.
We start with what the government sources say, not what the carrier wrote in an email.
Company register, transport licence, VAT, vehicle insurance bureau, domain data: same buckets as on the Certica homepage, country by country.
- Company still active in the business register?
- Recent change of owner or board where the register shows it?
- Transport licence valid for the route you want to book?
- VAT active in VIES and local lists where we fetch them?
- Vehicle insurance active, and is the vehicle actually a truck?
- Email and domain line up with registry data?
Carrier risk signals worth a second look
Certica automatically collects and analyses carrier verification data, detects risk signals, and supports your decision before a load is assigned.
After the fetches finish, Certica highlights risk signals that need a human read.
On Polish carriers you might see inactive company status, open insolvency proceedings, suspended licence, missing insurance, VAT mismatch, or a fresh email domain.
Countries covered by the assessment
Today we cover Poland, Romania, Slovakia, Lithuania, Bulgaria, Czechia, Estonia, Latvia, and France. Each country has different registers. See Documentation for the current list per country.
How a risk assessment run works
- Enter VAT ID, country, email, and vehicle plates if you have them.
- Certica pulls the supported registers for that country in parallel.
- Certica evaluates company, licence, VAT, insurance, and contact data in one pass.
- You see risk signals and a clear verification outcome before pickup.
- Download the PDF when you need a file for approval or insurers.
Why run freight risk assessment before booking
Most freight problems start small: VAT ID from an old company, Gmail on a fleet of forty trucks, licence PDF from last year.
A structured freight risk assessment gives dispatch something concrete instead of "they sounded fine on the phone". Certica supports that. It does not replace your verifier or lawyer.
Documenting the assessment
The PDF summarizes risk signals and attaches registry extracts. Handy when compliance asks why you took the load, or when an insurer wants proof you checked ANAF and ARR before the truck moved.
Red flags and common mistakes
Strong stop signal
A serious mismatch on company or licence data. Pause before you share pickup address or cargo value.
Register did not respond
Source timeout or error. Retry, or finish that register manually. Do not approve on partial data.
Insurance on another name
RCA or MTPL policy names a different entity than your carrier contract. Ask for a current policy before you move.
Passenger car on a freight job
Register or insurance says car, not truck. Wrong plates or wrong story.
Domain looks like impersonation
Typo domain, homoglyphs, or registered last week while KRS shows a ten-year-old sp. z o.o.
Carrier due diligence software on live registers
No more country tabs in Excel with links that half the team does not use. Same risk engine, every carrier.
Verification sees the outcome and opens the PDF from KRS or ANAF without logging into five portals again.
- Check summary in plain language.
- Source PDFs stored with the result.
- Search history by VAT, name, or plate.
Official sources
- EU VIES VAT validation (European Commission)
- Polish National Court Register (KRS)
- Polish CEIDG sole trader register
- Polish KREPTD transport register (GITD)
- Polish court filings register (RAR)
- Romanian ANAF VAT payer register
- Romanian ONRC insolvency bulletin (BPI)
- Romanian road transport licences (ARR)
- Romanian RCA insurance database (AIDA)
- Czech ARES business register
- Bulgarian Road Transport Agency (RTA)
- Latvian open government data portal
FAQ
Review signal vs stop signal?
Stop signal: we would not proceed on that point, e.g. company inactive. Review signal: odd but maybe explainable, e.g. recent board change. You decide after reading.
Is this carrier due diligence software or a score?
Carrier due diligence software that shows source-based checks and verification outcomes. There is no opaque credit score. You read the registers and the risk signals.
Can I skip manual review after a clean verification outcome?
A clean verification outcome is a strong signal, but your process may still need contracts and insurance copies. We read registers. You still run the business.
What do you check on a Romanian carrier?
ANAF for company and VAT status, ARR for operator and vehicle licence, AIDA for RCA insurance with plates, plus VIES and Domain. Same set Certica uses in production for RO.
One red flag enough to reject?
Treat it as a prompt to dig, not automatic rejection. Combine register, licence, VAT, insurance, and contact checks.
Related pages
Certica
Run the same checks automatically
Certica collects registry, VAT, licence, insurance, and domain data in one run, applies risk rules, and saves a PDF audit trail before you assign the load.
No card required. Results usually return in seconds to a few minutes, depending on registry availability.